MEELS Form Documentation

Complete guide to all data entry forms in the MEELS system

1. Admission Form

Multi-step form for child admission application

Step 1: Applicant Details

Field NameExample / Options
Applicant Name *Ramesh Saha Das
Relationship with Child *Father / Mother / Guardian / Other
Village/Town *Madhyamgram
Post Office *Madhyamgram SO
District *North 24 Parganas
PS (Police Station) *Madhyamgram PS
Pin Code *700129

Step 2: Child's Information

Field NameExample / Options
Child's Name *Anita Das
Gender *Male / Female / Other
Date of Birth *2010-03-22
ReligionHindu / Muslim / Other
CasteGeneral / SC / ST / OBC
Class for AdmissionClass 7
Father's NameRamesh Saha Das
Mother's NameSunita Das
Child's Aadhar Number123456789012
Choose Parent for Aadhar *Father / Mother
Parent's Aadhar Number987654321098
Parent's Bank Account Number1234567890123456
Admission Date2025-07-01
Guardian NameRamesh Saha Das
Guardian RelationshipUncle
Guardian Address123 Main Street, Kolkata

Step 3: Family Composition

Field NameExample / Options
Family MembersAdd multiple members with: Name, Age, Relationship, Monthly Income
Example EntryRamesh Das, 45, Father, ₹15000

Step 4: Documents (File Uploads)

Field NameExample / Options
Birth CertificateUpload PDF/Image file
Income CertificateUpload PDF/Image file
Aadhar CardUpload PDF/Image file
PhotographUpload Image file
Caste CertificateUpload PDF/Image file
Order CopyUpload PDF/Image file

2. Audit Report Form

Submit audit reports with PDF file upload

Main Fields

Field NameExample / Options
Audit Date2025-07-15
Audit DescriptionQuarterly audit of accounts and compliance
Audit PDF FileUpload PDF file only

3. Directions Form

Issue directions to DMEO or specific homes

Direction Details

Field NameExample / Options
Send ToDMEO / HOME
DistrictNorth 24 Parganas (if sending to HOME)
SubdivisionBarasat Sadar (if sending to HOME)
BlockBarasat I (if sending to HOME)
Police StationMadhyamgram PS (if sending to HOME)
HomeSelect specific home (if sending to HOME)
Direction TypeGeneral / Emergency / Policy / Follow-up
TitleQuarterly Compliance Direction
DescriptionAll homes must submit compliance report by 31st July
Issued OnAuto-filled with current date-time

4. Discharge Form

Process inmate discharge with complete details

Inmate Selection

Field NameExample / Options
Search InmateSearch by name or registration number
Select InmateClick on inmate from search results

Discharge Information

Field NameExample / Options
Discharge Date *2025-07-20
Discharge Type *Select type
Reason *Completed rehabilitation program
Child Current Contact Number9876543210
Guardian NameAuto-filled from inmate data
Relationship With ChildFather
Guardian AddressAuto-filled from inmate data
Guardian Phone Number9876543210
Education StatusCompleted Class 10
Health StatusGood health condition
Follow-Up PlanMonthly follow-up for 6 months
Additional RemarksAdditional notes about discharge

5. Donation Form

Record donations with donor information

Donor Information

Field NameExample / Options
Donor NamePriya Sen (or Anonymous)
Donor Phone9876543210 (hidden if anonymous)
Donor Emailpriya.sen@email.com (hidden if anonymous)
Donate AnonymouslyToggle switch to hide donor identity

Donation Details

Field NameExample / Options
Donation Type *Education / Medical / Food & Nutrition / Clothing / Other
Amount (₹) *5000
Mode of Payment *Cash / NEFT / RTGS / UPI
Date *2025-07-25
Receipt NumberREC2025001
RemarksAdditional notes about donation

6. Expenses Form

Track and manage home expenses with categories

Expense Entry

Field NameExample / Options
Date *2025-07-10 (select from calendar)
Category *Food & Nutrition / Medical / Utilities / Education / Other
Subcategory *Vegetables / Medicines / Electricity Bill (based on category)
Amount (₹) *1500
Payment Method *Cash / NEFT / UPI / Cheque
Description *Monthly grocery purchase for July
Bill/Receipt UploadUpload bill image/PDF

Expense History

Field NameExample / Options
Date Range FilterSelect from and to dates
SearchSearch by description or amount
View HistoryView all expenses with edit option

7. Follow-Up Form

Track post-discharge follow-up of inmates

Follow-Up Details

Field NameExample / Options
InmateAnita Das (select from list)
Date2025-07-28
CategoryEducation / Employment
Current Education StatusPromoted to Class 8
Institute NameBarasat Girls School
Employment StatusEmployed / Unemployed
Company NameSunshine Textiles
Salary12000

8. Grant Allocation Form

Allocate government or other grants to homes

Grant Information

Field NameExample / Options
CategoryGovernment / Others
SubcategoryFestival Garment / Education / Medical
DistrictNorth 24 Parganas
SubdivisionBarasat Sadar
BlockBarasat I
Police StationSonarpur PS
HomeDinobondhu Welfare Home
Amount (₹)6000
Allocation Date2025-07-15
RemarksFestival garment grant for July
Allocation ModeCash / NEFT / RTGS / UPI

9. Health Checkup Form

Quarterly health checkup records for inmates

Checkup Details

Field NameExample / Options
Select InmateAnita Das
QuarterQ1 / Q2 / Q3 / Q4
Checkup Date2025-07-15
Height (cm)132.5
Weight (kg)38.2
Temperature (°C)36.8
Blood Pressure110/70
Blood SugarNormal / 110 mg/dL
Symptoms ObservedMild cough, no fever
Doctor's RemarksPrescribed cough syrup, rest advised

10. Monthly Health Checkup Form

Monthly routine health checkup for multiple inmates

Checkup Information

Field NameExample / Options
Select Inmates(multi-select from list)
Date2025-07-15
DescriptionRoutine monthly checkup, all inmates healthy

11. Inspection Report Form

Record inspection reports of welfare homes

Inspection Details

Field NameExample / Options
Inspected ByDr. S. Roy
Inspection Date2025-07-10
Institution NameDinobondhu Welfare Home
LocationBarasat, Kolkata
SuperintendentMr. A. Ghosh
Contact Number9876543210
TradesTailoring, Computer Basics
Enrollment120
Basic InfraDormitory, Kitchen, Playground
Infra ConditionGood
Maintenance StatusRegular
CleanlinessExcellent
Staff Details10 teachers, 5 support staff
Salary StatusUp to date
Affiliation StatusAffiliated
Certifying BodyState Welfare Board
Funds Utilization80% utilized
RemarksNo major issues found
Amount50000

12. Medical Records Form

Maintain detailed medical records for inmates

Medical Information

Field NameExample / Options
Date2025-07-12
Record TypeGeneral Checkup / Emergency / Follow-up
SymptomsFever, headache
DiagnosisViral fever
TreatmentParacetamol, rest
MedicationsParacetamol 500mg
Doctor NameDr. S. Roy
Hospital NameBarasat Hospital
Follow-Up Date2025-07-19
Temperature38.2
Blood Pressure120/80
Heart Rate80
Weight38.2
Height132.5
AllergiesNone
Chronic ConditionsAsthma
NotesMonitor temperature daily

13. Progress Form

Track inmate progress in various categories

Progress Tracking

Field NameExample / Options
Select InmateAnita Das
Progress Date2025-07-20
CategoryEducation / Health / Activity / Special Achievement / Employment
Category StatusPromoted to Class 8
DetailsExcellent academic performance
Next Review Date2025-08-20

14. UC (Utilization Certificate) Form

Submit utilization certificates for allocated funds

UC Details

Field NameExample / Options
Fund Amount10000
Utilized Amount9500
UC No.UC2025-001
Date2025-07-25
Upload UC (PDF)uc_certificate_july2025.pdf
HomeID(auto-filled from user session)

15. Vocational Training Form

Record vocational training details for inmates

Training Information

Field NameExample / Options
Select InmateAnita Das
CategoryTechnical and Industrial Skills / Healthcare and Paramedical
Course NameElectric Wireman and Motor Winding
Institute NameBarasat Technical Institute
Trainer NameMr. S. Dutta
Start Date2025-07-01
End Date2025-07-31
RemarksCompleted with distinction

Note

Fields marked with * are required. All forms include automatic data validation and user session management.